Forest Oaks Facility Rentals

Please review the full rental policies (blue button above) before completing application.

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Rental Requests

• All facility rentals are subject to availability. Click on the Online Rental Calendar button.

• All renters and their guests must obey the rules for the use of the Park Facilities. Renters and their guests can be ordered to leave the Facilities and surrounding grounds if they fail to follow the policies and rules. Renter will be subject to denial of future use of the Facilities for failure to abide by these policies and rules and forfeit their deposit and fees.

• The individual requesting a rental must be 21 years of age or older and that individual must be present for the entirety of the rental.

• All rental applications, rental fees, and rental deposits must be submitted in-person at the Office to finalize a rental request.

• Repeat "money-making / personal business" events on a regular schedule are prohibited.

• Any request with 26 or more participants involving alcoholic beverages required the presence of uniformed peace officers. Events with 26-60 participants required one (1) officer; events with 61 - 100 participants requires two (2) officers; events with 100+ will be dependent on the anticipated participants. Coordinating and payment for peace officers is on the renter and not on Forest Oaks.

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Rental Fee and Deposits

• All rental fees and deposits are processed by the Forest Oaks Admin Office.

• Non-Pool Facility Rental Request Deadline

  • All applications and fees must be submitted at least three (3) business days prior to the requested date(s).

    • Any request made less than three (3) business days from the requested date will be denied.

• Pool Rental Request Deadline

  • Any application and fees for a pool rental must be submitted at least fifteen (15) business days prior to the requested date(s).

    • Any pool rental request made inside of 15 business days from the requested rental date will be denied.

      • Because Lifeguards must be scheduled through Forest Oaks, additional days are needed to secure and schedule the needed staff.

• Payment by cash, check, or credit card for rental fee and deposits are accepted.

  • All checks should be made out to FOSRC WCID110.

  • All rental deposits will be processed by Forest Oaks.

  • All deposit returns are done by check from WCID110, which can be picked up two business days after the rental.

• In the event that a rental payment or deposit is returned for insufficient funds, the request will be cancelled.

• In the event that there are damages or associated fees in excess of the deposit, the renter will be required to pay the amount or will be subject to water service termination until full payment is made.

• Within ten (10) business days, the renter can receive a check for the refund of their deposit. Deposit refund checks an be picked up in-person in the Forest Oaks Admin Office or mailed. Just let us know which works best for you.​

 

Holding Rental Requests

• You can view the facility rental calendar online to see what spaces are booked for specific days and times.​

• Rental requests can be held for up to three (3) business days without a Rental Application and payment.

• If another rental request is submitted with a Rental Application and payment, the "held" request is cancelled.

 

Access cards

• Any rental for the clubhouse, classroom, or park include one (a) access card for the clubhouse front door or park gate or tennis gate.

• Access cards must be picked in-person up 3 to 5 business days prior to the event date(s) from the Admin Office in the clubhouse.

• Failure to pick up access cards at least 24 hours prior to an event will be viewed as a cancellation of your rental and no refund is permitted.

• All access cards must be returned to the Admin Office within two (2) business days of the conclusion of the rental. Access cards cannot be left in a space following a rental.

• Failure to return access cards will result in a $50 fee from the deposit.

 

Parking​

• All clubhouse rentals come with two parking passes for the upper parking lot. All other participants should use the lower tennis court parking lot.​

• All park rentals come with one (1) access card and two parking passes. Up to two vehicles can park near the rented pavilion. All other participants should park in the parking lot.

• Parking violations are the responsibility of the vehicle owner and not Forest Oaks. Failure to park legally could result in a vehicle being towed at the owners expense.

 

Completion of Rental

• All renters are responsible for cleaning all rented spaces (including grounds), returning all equipment to the correct locations, placing trash in the correct trash cans or dumpsters, removing all decorations, removing all food/drink/condiments brought by the renter, ensuring the facility is returned to the original state before leaving, returning all furniture to its original locations, and ensuring doors or gates are securely closed and locked before leaving the facility.

 

Rental Deposit Return

• The District will return to the Applicant within ten (10) business days following the function the full deposit amount, provided

  • Access card(s) returned to the office within two business days of the event,

  • the rented facility/space is cleaned,

  • there is no damages to the facility/space or surrounding grounds from Applicant’s use.

• In the event the clubhouse or grounds are not cleaned or are damaged; the Water District will:

  • make the necessary repairs and/or clean the facility/space,

  • will deduct the cost of the cleaning/repairs plus a $50.00 administrative fee from the deposit, and

  • if the cost of repairs/cleaning plus administrative fee exceeds the deposit, the Applicant will be required to pay the balance.

    • Examples and fees for loss of deposit include, but are not limited to, the list on APPLICATION “A” PART 4.

    • The $50.00 administrative fee is in addition to the fees listed in APPLICATION “A”.

 

Rental Cancellations

• Renter must contact the Forest Oaks Admin person by phone, email, or in-person to cancel a rental.

• Renter must provide five (5) days’ notice of cancellation; otherwise, Renter will forfeit the rental fee and only the deposit will be refunded.